Official NACSW™
L1V, L1V, L1C, L2C, NW1 Trials
October 28th, 29th and 30th, 2022
 
TRIAL LOCATION:
Ramona Outdoor Community Center, 421 Aqua Lane, Ramona, CA 92065
It is not appropriate to contact or visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.
 
Trial Host:
Linda Buchanan
 
L1V: Friday Morning, October 28th, 2022
L1V:  Friday Afternoon, October 28th, 2022
L1C: Saturday Morning, October 29th, 2022
L2C:  Saturday, Afternoon October 29th, 2022
NW1: Sunday, October 30th, 2022
 
 Certifying Official: Julie Riekes
 
Judges: Barbara Schwerdt and Anita Cheesman
 
Entry Cost:
Level 1 Vehicles: $75 per dog and handler team
Level 1 Vehicles: $75 per dog and handler team
 
Level 1 Containers: $75 per dog and handler team
Level 2 Containers: $85 per dog and handler team
NW1: $140 per dog and handler team
 
 
Number of Entries
 
Level 1 Vehicles am: 38 Entries
Level 1 Vehicles pm: 38 Entries
Level 1 Containers am: 38 Entries
Level 2 Containers pm: 28 Entries
NW1: 50 entries 

One dog per handler per level/element.
 
 Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules
 
In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.
 
Here are the current recommendations for facial coverings in San Diego County:
 
Masks Recommended
Effective March 1, 2022: The County follows California Department of Public Health (CDPH) Guidance that strongly recommends everyone wear a face covering in indoor public settings, whether you have been vaccinated or not.
Effective April 20, 2022: In alignment with the Centers for Disease Control and Prevention's (CDC) announcement that its order requiring masking on public transportation conveyances and at transportation hubs is no longer in effect, effective immediately California's requirement for masking on public transit and in transportation hubs is terminated. The County is also following CDPH Guidance that strongly recommends individuals in these settings continue to wear a mask to protect our most vulnerable and those communities disproportionately impacted by COVID-19. Such settings are often crowded with limited and inadequate ventilation.
Additionally, masks are strongly recommended for all persons, regardless of vaccine status:
  • In indoor public settings and businesses (e.g., retail, restaurants, theaters, family entertainment centers, meetings, state and local government offices serving the public);
  • On public transit (e.g., airplanes, ships, ferries, trains, subways, buses, taxis, and ride-shares); and
  • In transportation hubs (e.g., airport, bus terminal, marina, train station, seaport or other port, subway station, or any other area that provides transportation).
 
The below link provides the most up to date information on COVID restrictions in San Diego County:
 
https://www.sandiegocounty.gov/content/sdc/hhsa/programs/phs/community_epidemiology/dc/2019-nCoV/face-coverings.html

Competitors are asked to bring their own hand sanitizer and disinfectant wipes.

If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.
 
 TRIAL ENTRY INFORMATION

 Trial Entry Open and Closing
 
●       The draw period for the trial will open on Wednesday, September 21st 2022, at   9 AM PST. Entries will be awarded by random draw of all entries received between 9:00  AM PST September 21st, 2022 and 9:00 AM PST September 23rd, 2022 .
●       Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial. 
 
●       We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have 48 hours to complete your payment to confirm your space in the trial.
 
Entry Method
 
All entries will be on-line via the link provided to the NACSW trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from urunderlava@gmail.com to let you know if your entry has been given a space in the trial.
 
 Entry Requirements & Selection
 
A Qualified Entry is one that meets all the following criteria:

  • Complete the on-line trial entry during the draw period listed above.
  • The Handler is a NACSW member for the 2022-2023 membership year (8/1/22 - 7/31/23).
  • The Dog is registered with the NACSW.
  • Dogs participating in a trial must be at least one year of age.
  • The Dog has achieved the ORT title (passed all 3 odors) and prior title level at least 14 days before the                    trial opens for entries. This applies to all levels effective April 1, 2021.
  • Qualified entry for NW1 – Dog has not yet earned a NW1 title level.
    • Qualified entry for Level 1 – Dog has not earned the Level 1 title for Vehicles
    • Qualified entry for Level 1 – Dog has not earned the Level 1 title for Containers
    • Qualified entry for Level 2 – Dog has earned the Level 1 title for Containers  but has not yet earned the   Level 2 title for Containers
 
Trial spaces will be determined in the following manner:
●       Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above.. 
●       In the event that you are having technical difficulties with the entry system, please email trialentry@nacsw.net prior to the end of the draw period.
  • No dog will be given a space in more than one trial of the same level at a single event.
●       You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.
●       If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn their ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.
●       If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.
●       For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results.


If space remains after all qualified entries are accommodated on October 2nd, 2022, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after October 14th, 2022
●       The trial host of an event has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.
●       Some trial entries may be given priority entry based on contributions to the organization and the trial process.
 
You will be notified via e-mail of the results of the random draw by 5 PM PST September 30th,  2022 .
If you have a spam blocker on your email account, please configure it to allow email from urunderlava@gmail.com  in order to ensure delivery of confirmation and information about this trial.
 
You will then have 48 hours to complete your payment to confirm your space in the trial. Trial payments are payable to Linda Buchanan PayPal or credit card PayPal and credit card are paid through the PayPal site - no PayPal account required. 
 
A waiting list for alternates will be started as soon as entries fill.
Alternates will be contacted when a space opens. 
Depending on last minute trial logistics, we may opt to not fill all canceled spaces.
 
NACSW reserves the right to cancel a trial if minimum entry numbers are not met.
 
Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW.
 
 
CANCELLATION POLICY

 
The following cancellation policy applies:
  • For cancellation of entries on or before 9 am PST October 14th, 2022 – Full refund minus $25 processing fee.
  • For cancellation of entries between 9 am PST October 14th, 2022 and before 9 am PST October 25th, 2022   – Full refund minus  $25 processing fee if the host fills your space. No refund will be issued if the host doesn’t fill your space.
  • For cancellation of entries after 9 am PST October 25th, 2022, 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space.
If you earn the title that makes you no longer eligible for the level you are entered, then you must contact the trial host at urunderlava@gmail.com  to cancel your entry and will be subject to the published cancellation policy. You may opt to change your entry to an FEO entry in this case and will be placed on the FEO waitlist and only receive a space in the trial if the host is accepting FEO entries.
 
All cancellations must be emailed to urunderlava@gmail.com
 
For cancellations that meet the above guidelines, refunds will be issued within 30 days of the request and no later than 14 days after the trial date.
 
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the trial host will make their best effort to provide partial refunds after recouping their expenses.
 
LOCATION DETAILS

 ADA Site Specific Conditions
This Trial location is a livestock rodeo grounds. This site will require walking some distances from the parking area to the search areas. The walking areas to the search areas may include stairs, grass, pavement, concrete, metal surfaces and dirt paths. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute. The search areas may include grass, dirt, gravel, carpet, concrete flooring, metal surfaces and stairs.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

 Parking
The parking lot will be dirt with no shade.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Reactive Dog Parking
There will not be reactive dog parking at this trial.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute
.
Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds.
 
RV Parking
There is space for RVs to park in the competitor parking area during the trial day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the trial. Email Linda Buchanan at: urunderlava@gmail.com  to reserve RV space. No overnight RV parking is available.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Running Vehicles or Generators in the parking lot
The parking is tight at this location and running your vehicles or generators in the parking lot is not allowed at this trial.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
 
Smoking
Smoking is not allowed on this trial site, including the use of e-cigarettes!
 
Hotels
A list of area hotels is available here:   https://form.jotform.com/202507948436057
 
DOG INFORMATION

 Dog Policies
●      All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
●      Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from dogs.
●      Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
●      Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
●       Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.  
●       Refer to Location Details (above) for information on unentered dogs.
 
Females in Season
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact urunderlava@gmail.com  so plans can be made for the dog.
 
 OTHER INFORMATION

Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW Rule book prior to participating in a NACSW event. 
 
Liability
By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Linda Buchanan and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
 
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
 
 
NACSW Results
Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records. It is your responsibility to ensure your scores are accurate prior to leaving trial grounds. If a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request. It is not the responsibility of the host or NACSW  to return score sheets that are left behind or to mail ribbons that are not picked up.
 
Spectators

Additional guests are welcome, however spectating opportunities will be limited. Spectators may not photograph or video searches Children under 18 must always be directly supervised by a parent/guardian. No dogs will be allowed in the spectator area.

Please verify attendance policies with the host before bringing or inviting anyone not volunteering, competing, or officiating.
 
 An adult accompanying a minor must be present during the searches.

Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements.
Competitors are not allowed to watch the trial at any time.
 
Videotaping and Photography
Photo service will be provided by Marcella Winslow
Video service will be provided by: Annick Loomis
Details will be available at check in.
 
If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. Videos may not be made public until completion of the trial day.
 
There is no photography or video allowed by spectators or volunteers.

As a condition of your entry, you agree to allow NACSW, or their agents, to video you and your dog during the entirety of the NACSW event. These videos are the property of NACSW. All competitors, through entry at any NACSW event, waive any and all rights relative to video broadcast or photography of such event.
 
Questions
All trial related questions, contact Linda Buchanan, urunderlava@gmail.com